Bookkeeper / Administrator

Job Facts

Minimum Requirements

• Relevant Degree/Diploma or Certificate
• Knowledge of industry advantageous
• in a similar position is an advantage
• Food Background essential
• Tsebo Catering Solutions is recruiting an Administrator to support catering operations in Durban . The role provides admin support to the Catering Manager, keeps accurate records, and helps ensure smooth, compliant unit operations.
• Communication skills (verbal and written)
• Computer literate
• Organising and planning skills
• Interpersonal skills
• Team Player
• Strong client and Customer service skills
• Proficiency in D365 is preferred
• Strong excel skills
• Numerical and Analytical skills.
• Assist Catering Manager with monthly Client Account
• Comprehensive maintenance of all financial control systems
• Report any fluctuations on stock consumption reports to the Catering Manager
• Assist Catering Manager with once a month surprise Audit Stock Check
• Liaise with all Catering Managers, consolidating all costings for meals and functions and GP monitoring
• Assist with stock takes. Ensure all invoices received for processing
• Computer literate – use of various computer programs ie Word and Excel.
• Innovative, and use own initiative
• Must be able to assist with functions, if the need is there
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by Regional Office and the unit as per the times stipulated.
• Ensure all bookkeeping returns and trading analysis figures are balanced by Friday after stock takes.
• Conduct spot checks in unit with Control Sheets vs POS vs Cash Received
• Conduct Cash Checks in unit, balancing to PRS Cash on Hand
• Administer and manage all Local Debtor transactions and payments
• Accurate filing of account and financial records.
• Submit the relevant accurate financial documentation when needed
• Compliance with approved capex procedures.
• Assisting in budget processes.

Responsibilities

• Assist Catering Manager with monthly Client Account
• Comprehensive maintenance of all financial control systems
• Report any fluctuations on stock consumption reports to the Catering Manager
• Assist Catering Manager with once a month surprise Audit Stock Check
• Liaise with all Catering Managers, consolidating all costings for meals and functions and GP monitoring
• Assist with stock takes. Ensure all invoices received for processing
• Computer literate – use of various computer programs ie Word and Excel.
• Innovative, and use own initiative
• Must be able to assist with functions, if the need is there
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by Regional Office and the unit as per the times stipulated.
• Ensure all bookkeeping returns and trading analysis figures are balanced by Friday after stock takes.
• Conduct spot checks in unit with Control Sheets vs POS vs Cash Received
• Conduct Cash Checks in unit, balancing to PRS Cash on Hand
• Administer and manage all Local Debtor transactions and payments
• Accurate filing of account and financial records.
• Submit the relevant accurate financial documentation when needed
• Compliance with approved capex procedures.
• Assisting in budget processes.