Receipting Clerk Ftc

RCL Foods is hiring for the Receipting Clerk Ftc role in Westville, KwaZulu-Natal. The role closes on 1 May 2026. Applicants should review the requirements and apply through the official vacancy page.

Minimum Requirements

• Item correctness
• Quantity of stock
• Visual quality
• If there is no PO on the system, the stock must be returned back to the vendor by means of a goods returned advice
• Once the Receipting Clerk FTC is satisfied that the stock is correct and that the PO exists the supplier delivery note must be signed, the delivery note retained and a copy returned to the supplier; and approved copy is submitted to the creditors department
• Minimum Requirements Experience on SAP
• Duties & Responsibilities
• Duties and Responsibilities :
• DAILY OPERATIONAL EXECUTION
• Receipting of non-stock items, and service items in compliant and timely manner
• Ensure compliance with established procedures and company standards including levels of authority
• Ensure that high level of house-keeping are maintained
• NON-STOCK ITEMS
• The Receipting Clerk FTC must verify that a Purchase Order (PO) exists for the delivery being received. Stock can only be receipted against an ERP system PO
• Once the PO has been identified, Receipting Clerk FTC who physically received the items must check the delivery note against the physical stock for following:
• Where services have been received: The service invoice and job card (if applicable) must be signed by the End User / or Cost Centre Owner as evidence of the service having been performed
• The invoice and applicable job card must be submitted to the Operational Procurement for receipting
• The Receipting Clerk FTC will capture the receipt on the ERP system
• Where original service invoices are received by the Operational Procurement; original invoices must be submitted to the Creditors Department for payment after goods receipt capture has been completed
• After completion of above steps, the Receipting Clerk FTC must create a service entry sheet on the ERP system
• ERP PROCESSING
• The Receipting Clerk FTC must create and / or capture the goods receipt on ERP system against the PO
• Delivery note number must be included on Goods Receipt entry
• All delivery documents from the supplier must be filed
• EFFECTIVE TEAMWORK AND SELF-MANAGEMENT
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
• Manage colleagues expectations and communicate appropriately
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
• Compliance with receipting policies and procedures including company levels of authority
• Accuracy of documentation and data
• All invoices and delivery notes are receipted against an authorised Purchase Order within 24 hours of receiving an approved workflow/ approved delivery note / approved invoice; and within deadlines for month end
• Purchase order are to be expedited timeously
• Assist buying team with all finance queries where necessary and all queries to be resolved within 48 hours
• No open purchase orders after delivery date on system i.e. BI Cube and SAP systems
• ADHOC AMINISTRATIVE DUTIES
• General administrative duties
• Administration of 3G data cards applications for Group Services:
• Issue 3G cards to employees on fully approved workflow requests
• Order 3G cards from preferred service provider as required
• Maintenance of master-list of all 3G cards allocated to employees
• Address internal customer queries (i.e. employees) e.g. top up requests with necessary approvals obtained and provide a link between the end user and the preferred service provider

Responsibilities

• Item correctness
• Quantity of stock
• Visual quality
• If there is no PO on the system, the stock must be returned back to the vendor by means of a goods returned advice
• Once the Receipting Clerk FTC is satisfied that the stock is correct and that the PO exists the supplier delivery note must be signed, the delivery note retained and a copy returned to the supplier; and approved copy is submitted to the creditors department
• Duties and Responsibilities :
• DAILY OPERATIONAL EXECUTION
• Receipting of non-stock items, and service items in compliant and timely manner
• Ensure compliance with established procedures and company standards including levels of authority
• Ensure that high level of house-keeping are maintained
• NON-STOCK ITEMS
• The Receipting Clerk FTC must verify that a Purchase Order (PO) exists for the delivery being received. Stock can only be receipted against an ERP system PO
• Once the PO has been identified, Receipting Clerk FTC who physically received the items must check the delivery note against the physical stock for following:
• Where services have been received: The service invoice and job card (if applicable) must be signed by the End User / or Cost Centre Owner as evidence of the service having been performed
• The invoice and applicable job card must be submitted to the Operational Procurement for receipting
• The Receipting Clerk FTC will capture the receipt on the ERP system
• Where original service invoices are received by the Operational Procurement; original invoices must be submitted to the Creditors Department for payment after goods receipt capture has been completed
• After completion of above steps, the Receipting Clerk FTC must create a service entry sheet on the ERP system
• ERP PROCESSING
• The Receipting Clerk FTC must create and / or capture the goods receipt on ERP system against the PO
• Delivery note number must be included on Goods Receipt entry
• All delivery documents from the supplier must be filed
• EFFECTIVE TEAMWORK AND SELF-MANAGEMENT
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
• Manage colleagues expectations and communicate appropriately
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
• Compliance with receipting policies and procedures including company levels of authority
• Accuracy of documentation and data
• All invoices and delivery notes are receipted against an authorised Purchase Order within 24 hours of receiving an approved workflow/ approved delivery note / approved invoice; and within deadlines for month end
• Purchase order are to be expedited timeously
• Assist buying team with all finance queries where necessary and all queries to be resolved within 48 hours
• No open purchase orders after delivery date on system i.e. BI Cube and SAP systems
• ADHOC AMINISTRATIVE DUTIES
• General administrative duties
• Administration of 3G data cards applications for Group Services:
• Issue 3G cards to employees on fully approved workflow requests
• Order 3G cards from preferred service provider as required
• Maintenance of master-list of all 3G cards allocated to employees
• Address internal customer queries (i.e. employees) e.g. top up requests with necessary approvals obtained and provide a link between the end user and the preferred service provider