Office Manager: Office of the Chief Director: Service Delivery Management and Coordination

Job Facts

Minimum Requirements

• An appropriate 3-year tertiary qualification National Diploma (B-Degree or higher qualification)
• A minimum of 3 years experience in rendering executive support functions to top Management.
• Knowledge of the following: Public Service reporting procedures
• Modern systems of governance and administration
• Policies, regulations, internal arrangements and procedures
• SMS Manual
• Financial Manual
• Administrative and financial management
• Budget control and management
• Procurement and tender administration
• Human resource management
• All aspects pertaining to line functions within the Department
• Skills needed: Research
• Analytical thinking
• Financial Management
• Project Management
• Managerial skills
• Proven computer literacy
• Witten and verbal communication
• Problem solving
• Conflict resolution.

Responsibilities

• Manage engagements: Ensure that the management support staff compiles programmes
• Render line administrative support services: Develop and maintain systems in the office of the Chief Director’s Office that will contribute towards improving efficiency in the office
• Execute research, analyse information and compile complex documents for the Chief Director: Conduct research and compile comprehensive documents (not linked to a specific line function) for the Chief Director with regard to issues forthcoming from meetings
• Provide Support to the Chief Director with regards to meetings
• Screen documents to determine actions/information/documents required for the meeting
• Manage resources of the of office of the Chief Director: Determine and collate information with regards to the budget needs of the office of the Chief Director
• Remains up to date with regards to the applicable prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director: Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.