Registry / Reception Clerk: Archive Administrative Support Services

Job Facts

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification).
• Knowledge of the following : Registry duties, practices as well as the ability to capture data, and operate computer
• Legislative framework governing the Public Service
• Storage and retrieval procedures in terms of the working environment
• Understanding of the work in registry. Skills in the following: Numeracy skills
• Literacy skills
• Good verbal and written communication skills
• Computer Literacy (MS Word, Excel, PowePoint)
• Ability to work in a team.

Responsibilities

• Attend to clients
• Handle telephonic and other enquiries received
• Receive and register hand delivered mail/files
• Receive all mail
• Sort, register and dispatch mail
• Distribute notices on registry issues
• Opening and close files according to record classification system
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files
• Complete index cards for all files
• Open and maintain franking machine register
• Frank post, record money and update register daily
• Undertake spot checks on post to ensure no private post is included
• Lock post in postbag for messengers to deliver to Post Office
• Open and maintain remittance register
• Record all valuable articles as prescribed in the remittance register
• Hand delivers and signs over remittances to finance
• Send wrong remittances back to sender via registered post and record reference number in register
• Keep daily record of number of letters franked
• Electronic scanning of files
• Sort and package files for archives and distribution.