Administration Clerk: Children and Families

Job Facts

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification).
• Knowledge of the following : Clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics
• Understanding of the legislative framework governing the Public Service
• Working procedures in terms of the working environment. Skills in the following : Numeracy
• Literacy
• Presentation
• Decision-Making
• Computer Literacy
• Good written and communication
• Interpersonal
• Flexibility
• Planning and Organising.

Responsibilities

• Render general administration support services: Record, organise, store, capture and retrieve correspondence and data(Line function)
• Update registers and statistics
• Handle routine enquiries
• Make photocopies and receive or send correspondence
• Distribute documents/packages to various stakeholders as required
• Keep and maintain the filing system for the component
• Type letters and/or other correspondence when required
• Keep and maintain the incoming and outgoing document register of the component
• Receive, document and distribute of all incoming mail and documents. Provide supply chain clerical support services within the Chief Directorate: Liaise with internal and external stakeholders in relation to procurement of goods and service
• Obtain quotations, complete procurement forms for the purchasing of standard office items
• Stock control of office stationery
• Keep and maintain the asset register of the component. Provide personnel administration clerical support services: Maintain a leave register for the Chief Directorate
• Keep and maintain personnel records in the Chief Directorate
• Keep and maintain the attendance register of the Chief Directorate
• Arrange travel and accommodation.Provide financial administration support service in the Component: Capture and update expenditure
• Check correctness of subsistence and travel claims of the officials and submit to the management for approval
• Handle telephone accounts and petty cash for the component.