Contract Manager II

Job Facts

Minimum Requirements

• Degree/Diploma in Transport, Logistics, Supply Chain, Economics, Accounting or similar.
• 5+ years in transport logistics or Petroleum operations. 3–5 years in contract/operations management with leadership Competencies Labour Legislation, Bargaining Council agreements
• Road Transport & Traffic Legislation
• Dangerous Goods compliance(SANS 10228,10231,10233)
• Contract management principles (SLAs, KPIs, penalties)
• Financial, operational, HR, and administrative systems Skills
• Strong operational, transport, planning and SHEQ knowledge.
• Financial acumen: budgeting, cost control, KPI analysis.
• Effective leadership: coaching, performance management, IR handling.
• Strong planning, problem-solving and decision-making skills.
• Excellent communication and customer-relationship skills.
• High safety awareness and risk-management capability.
• Reliable, ethical, accountable and able to work under pressure.
• Technical knowledge specific to chemical vehicles
• Ensure adherence to all SLA, KPI, contract terms, penalties, incentives, and operational procedures.
• Lead daily planning, shift readiness, and operational reviews
• Manage safe loading, routing and offloading of liquid bulk
• Verify tanker compatibility
• Ensure DG route planning and Petro-chemicals risk assessments
• Manage daily execution including: o On-time departures and deliveries o Monitoring trips through TMS and tracking systems o Turnaround times o Preventing delivery failures and unauthorised deviations o Managing risk alerts, delays, standing time
• Maintain seamless operations across all shifts including weekends and after hours
• Ensure effective driver briefing and debriefing (pre-trips, fatigue management, PPE, route risks, E/PODs, fuel checks)
• Analyse operational data (hours, kilometres, costed parameters) for improvements.
• Use DriveCam/Drive Risk and tracking to identify and correct driver behaviour.
• Coordinate journey management including downtime, refuelling, and security of vehicle/driver/cargo.
• Oversee chemical tanker lifecycle including inspections, licensing, COFs, services, tyre wear, repairs, replacements.
• Ensure compliance with SANS 10231/10233 and OEM chemical tanker standards.
• Manage breakdowns and defects through Evolve and ensure cost-effective resolutions.
• Monitor fuel consumption, identify anomalies, and investigate irregularities.
• Ensure accurate record keeping (job cards, defect slips, service history, maintenance registers).
• Monitor utilisation KPIs (km per truck per month, trips per shift, fuel litres per trip).
• Collaborate with Workshop/Technical Manager for quotes, approvals, warranties, and parts control.
• Plan and manage fleet availability to reduce overtime and meet operational demand.
• Ensure full compliance with Unitrans SHEQ policies, regulations, and legislation (Road Transport, SHERQ, Labour).
• Maintain all SHEQ appointments (incl. Section 8.2).
• Conduct toolbox talks, safety stand-downs, chemical hazard briefings.
• Support SHEQ Manager with IODs, incident reporting, investigations, and audits.
• Manage Drive Risk programme: monitoring, coaching, and follow-up actions.
• Ensure PPE compliance, issue tracking, and replacements.
• Ensure functional SHEQ committees and accurate monthly SHEQ reporting.
• Identify hazards and implement mitigation strategies promptly.
• Compile annual budgets; manage costs against approved budgets.
• Produce weekly and monthly forecasts and income statements (4B).
• Analyse cost exceptions and implement corrective actions for: o Fuel consumption o Tyres o Maintenance o Overtime o Insurance o Toll fees, cell phone costs
• Ensure accurate invoicing (all trips, rate cards, standing time, MOQ, exceptional costs).
• Manage creditors (purchase orders, approvals, invoice processing).
• Manage debtors (invoicing accuracy, collections, age analysis).
• Manage workshop, fleet, and supplier costs in line with policies.
• Ensure correct depreciation, asset transfers, and disposal compliance.
• Manage petty cash and payroll submissions per Responsibilities .
• Strong background in fleet operations, financial controls, HR, safety, and customer management.
• Transport Management Systems (Uniplan/Soloplan or similar)
• Fleet tracking systems (Powerfleet or similar)
• Workshop/maintenance systems (Evolve)
• Financial systems (Uniflow, ERS, SAP or similar)
• Reporting Systems(Qlikview,Qliksense,Fuel Science
• DriveCam/Drive Risk platforms
• Microsoft Office Suite
• Labour Legislation, Bargaining Council agreements
• Qualification and Requirements while fostering a high-performance, safety-driven culture. The Contract Manager acts as the primary on-site leader, ensuring optimal use of people, fleet, and processes to deliver safe, reliable, cost-efficient, and compliant services that meet client expectations and company profitability target.
• 5+ years in transport logistics or Petroleum operations.
• 3–5 years in contract/operations management with leadership Competencies Labour Legislation, Bargaining Council agreements
• Level Bachelors Degree | Advanced Diploma Duties & Responsibilities Operational & Contract Execution
• Manage daily execution including:
• o On-time departures and deliveries
• o Monitoring trips through TMS and tracking systems
• o Turnaround times
• o Preventing delivery failures and unauthorised deviations
• o Managing risk alerts, delays, standing time
• Coordinate journey management including downtime, refuelling, and security of
• vehicle/driver/cargo.
• Fleet & Technical Management
• Safety, SHEQ & Compliance
• Financial & Cost Management
• Analyse cost exceptions and implement corrective actions for:
• o Fuel consumption
• o Maintenance
• o Toll fees, cell phone costs
• Systems Knowledge (Operation Dependant)
• Bachelors Degree | Advanced Diploma

Responsibilities

• Ensure adherence to all SLA, KPI, contract terms, penalties, incentives, and operational procedures.
• Lead daily planning, shift readiness, and operational reviews
• Manage safe loading, routing and offloading of liquid bulk
• Verify tanker compatibility
• Ensure DG route planning and Petro-chemicals risk assessments
• Manage daily execution including: o On-time departures and deliveries o Monitoring trips through TMS and tracking systems o Turnaround times o Preventing delivery failures and unauthorised deviations o Managing risk alerts, delays, standing time
• Maintain seamless operations across all shifts including weekends and after hours
• Ensure effective driver briefing and debriefing (pre-trips, fatigue management, PPE, route risks, E/PODs, fuel checks)
• Analyse operational data (hours, kilometres, costed parameters) for improvements.
• Use DriveCam/Drive Risk and tracking to identify and correct driver behaviour.
• Coordinate journey management including downtime, refuelling, and security of vehicle/driver/cargo.
• Oversee chemical tanker lifecycle including inspections, licensing, COFs, services, tyre wear, repairs, replacements.
• Ensure compliance with SANS 10231/10233 and OEM chemical tanker standards.
• Manage breakdowns and defects through Evolve and ensure cost-effective resolutions.
• Monitor fuel consumption, identify anomalies, and investigate irregularities.
• Ensure accurate record keeping (job cards, defect slips, service history, maintenance registers).
• Monitor utilisation KPIs (km per truck per month, trips per shift, fuel litres per trip).
• Collaborate with Workshop/Technical Manager for quotes, approvals, warranties, and parts control.
• Plan and manage fleet availability to reduce overtime and meet operational demand.
• Ensure full compliance with Unitrans SHEQ policies, regulations, and legislation (Road Transport, SHERQ, Labour).
• Maintain all SHEQ appointments (incl. Section 8.2).
• Conduct toolbox talks, safety stand-downs, chemical hazard briefings.
• Support SHEQ Manager with IODs, incident reporting, investigations, and audits.
• Manage Drive Risk programme: monitoring, coaching, and follow-up actions.
• Ensure PPE compliance, issue tracking, and replacements.
• Ensure functional SHEQ committees and accurate monthly SHEQ reporting.
• Identify hazards and implement mitigation strategies promptly.
• Compile annual budgets; manage costs against approved budgets.
• Produce weekly and monthly forecasts and income statements (4B).
• Analyse cost exceptions and implement corrective actions for: o Fuel consumption o Tyres o Maintenance o Overtime o Insurance o Toll fees, cell phone costs
• Ensure accurate invoicing (all trips, rate cards, standing time, MOQ, exceptional costs).
• Manage creditors (purchase orders, approvals, invoice processing).
• Manage debtors (invoicing accuracy, collections, age analysis).
• Manage workshop, fleet, and supplier costs in line with policies.
• Ensure correct depreciation, asset transfers, and disposal compliance.
• Manage petty cash and payroll submissions per Responsibilities .
• Strong background in fleet operations, financial controls, HR, safety, and customer management.
• Transport Management Systems (Uniplan/Soloplan or similar)
• Fleet tracking systems (Powerfleet or similar)
• Workshop/maintenance systems (Evolve)
• Financial systems (Uniflow, ERS, SAP or similar)
• Reporting Systems(Qlikview,Qliksense,Fuel Science
• DriveCam/Drive Risk platforms
• Microsoft Office Suite
• Operational & Contract Execution
• Manage daily execution including:
• o On-time departures and deliveries
• o Monitoring trips through TMS and tracking systems
• o Turnaround times
• o Preventing delivery failures and unauthorised deviations
• o Managing risk alerts, delays, standing time
• Coordinate journey management including downtime, refuelling, and security of
• vehicle/driver/cargo.
• Fleet & Technical Management
• Safety, SHEQ & Compliance
• Financial & Cost Management
• Analyse cost exceptions and implement corrective actions for:
• o Fuel consumption
• o Maintenance
• o Toll fees, cell phone costs
• Systems Knowledge (Operation Dependant)