Office Services and Maintenance / Facilities Manager

Job Facts

Minimum Requirements

• Maintain oversight of statutory inspections, certifications, and compliance documentation.
• Identify and escalate risks timeously, ensuring corrective actions are implemented and tracked.
• Stay informed of technical developments, legislative changes, and industry best practices affecting facilities management.
• Ensure prompt logging, tracking, and resolution of all maintenance requests and complaints.
• Implement structured reactive and preventive maintenance processes.
• Monitor building systems including electrical, mechanical, HVAC, plumbing, and fire services.
• Identify infrastructure risks and implement corrective and preventative actions.
• Ensure operational continuity and minimise business disruption.
• Compile monthly Facilities Report which documents all of the above mentioned items.
• Ensure the effective, efficient and optimal utilisation of all facilities assets in line with asset-care principles.
• Implement and maintain planned and preventive maintenance schedules to protect asset condition and extend useful life.
• Monitor asset performance and condition to support proactive maintenance and replacement planning.
• Prepare and manage asset replacement forecasts and lifecycle budgets in alignment with business planning cycles.
• Identify and implement cost-saving and value-optimisation opportunities without compromising safety or service levels.
• Review and verify supplier quotations, variation orders, and final invoices to ensure accuracy.
• Monitor, track and record the movements of assets.
• Monitor and maintain records of warranties, service contracts, compliance certificates, and maintenance history.
• Maintain emergency preparedness and business continuity plans, including documentation, drills, and reviews.
• Monitor, investigate, and report all facilities-related incidents and alerts to Executive Management.
• Ensure appointment and training of health and safety representatives, fire marshals, and first aiders.
• Ensure completion of monthly safety inspections and statutory meetings.
• Support audits, risk assessments, and corrective action tracking.
• Manage daily campus operations to ensure a safe, clean and efficient working environment.
• Conduct regular inspections and audits, ensuring corrective actions are implemented.
• Ensure facilities requests and complaints are logged and resolved timeously.
• Source vendors, obtain quotations and recommend preferred suppliers.
• Coordinate weekend and after-hours contractor activities.
• Manage campus-wide communications related to facilities operations.
• Maintain up-to-date campus documentation, site guides and SOPs.
• Prepare and manage operational budgets, including day-to-day costs, revise monthly building expenditure.
• Monitor monthly expenditure and update forecasts.
• Analyse and report budget variances to the AVI Exco Projects Manager.
• Review and approve invoices to ensure cost accuracy and budget compliance.
• Maintain accurate financial reporting and audit documentation.
• Manage scope, cost, quality, timelines and contractor performance.
• Ensure compliance with safety, governance and procurement standards.
• Coordinate stakeholder communication and project close-out documentation
• Lead and manage the facilities team to ensure effective service delivery.
• Set performance objectives and conduct regular performance reviews (set IPA’s, Mid year and Year End reviews, manage poor performance).
• Identify training and development needs.
• Ensure compliance with company policies and safety standards.
• Promote teamwork, accountability and continuous improvement.
• Health and Safety Audit Knowledge
• Facilities Management Protocols and Procedures
• Knowledge of OHSACT
• Project planning, delivery management
• Budgeting and Financial Management
• Asset Management
• Candidate must be willing to work overtime.
• South African Facilities Manager Association (SAFMA)
• 5 – 6 years in Facility Management
• 5 – 6 years Managing direct reports
• 5 – 6 years Supervising contractors and technicians
• 5 – 6 years of Asset management
• Grade 12 / Matric
• Facilities Management qualification
• Professional certifications South African Facilities Manager Association (SAFMA)
• Employee will be expected to work overtime
• 5 – 6 years of Budget management experience
• Asset Management:
• Ensure compliance to Health and Safety in line with OHSA:
• Ensure a safe, neat and hygienic working environment for staff:
• Ensure Accurate Reporting and Financial Control (budgets and actuals):
• Delivery of ad-hoc projects:
• Effective team management:
• Professional Affiliations:
• What It Takes to Succeed:
• that set you up for success:
• Qualifications & Certifications that will contribute to your success:
• Additional Requirements that will enhance your impact for success:
• Take the Next Step with NBL
• Join a leader in FMCG with a proud history and exciting future. If you're passionate about quality, innovation, and teamwork, NBL offers a rewarding career. Apply now and grow great brands, with us!
• relating to facilities and building infrastructure.
• Ensure ongoing compliance with OHSA and related statutory
• Plan and deliver ad-hoc facilities projects in line with business
• Knowledge and
• 5 – 6 years of Budget management
• & Certifications that will contribute to your success:

Responsibilities

• Minimise operational, safety, and infrastructure risk across the Bryanston Campus
• Ensure compliance with all relevant legislation, standards, and internal governance requirements relating to facilities and building infrastructure.
• Maintain oversight of statutory inspections, certifications, and compliance documentation.
• Identify and escalate risks timeously, ensuring corrective actions are implemented and tracked.
• Stay informed of technical developments, legislative changes, and industry best practices affecting facilities management.
• Ensure prompt logging, tracking, and resolution of all maintenance requests and complaints.
• Implement structured reactive and preventive maintenance processes.
• Monitor building systems including electrical, mechanical, HVAC, plumbing, and fire services.
• Identify infrastructure risks and implement corrective and preventative actions.
• Ensure operational continuity and minimise business disruption.
• Compile monthly Facilities Report which documents all of the above mentioned items.
• Ensure the effective, efficient and optimal utilisation of all facilities assets in line with asset-care principles.
• Implement and maintain planned and preventive maintenance schedules to protect asset condition and extend useful life.
• Monitor asset performance and condition to support proactive maintenance and replacement planning.
• Prepare and manage asset replacement forecasts and lifecycle budgets in alignment with business planning cycles.
• Identify and implement cost-saving and value-optimisation opportunities without compromising safety or service levels.
• Review and verify supplier quotations, variation orders, and final invoices to ensure accuracy.
• Monitor, track and record the movements of assets.
• Monitor and maintain records of warranties, service contracts, compliance certificates, and maintenance history.
• Ensure ongoing compliance with OHSA and related statutory requirements.
• Maintain emergency preparedness and business continuity plans, including documentation, drills, and reviews.
• Monitor, investigate, and report all facilities-related incidents and alerts to Executive Management.
• Ensure appointment and training of health and safety representatives, fire marshals, and first aiders.
• Ensure completion of monthly safety inspections and statutory meetings.
• Support audits, risk assessments, and corrective action tracking.
• Manage daily campus operations to ensure a safe, clean and efficient working environment.
• Conduct regular inspections and audits, ensuring corrective actions are implemented.
• Ensure facilities requests and complaints are logged and resolved timeously.
• Source vendors, obtain quotations and recommend preferred suppliers.
• Coordinate weekend and after-hours contractor activities.
• Manage campus-wide communications related to facilities operations.
• Maintain up-to-date campus documentation, site guides and SOPs.
• Prepare and manage operational budgets, including day-to-day costs, revise monthly building expenditure.
• Monitor monthly expenditure and update forecasts.
• Analyse and report budget variances to the AVI Exco Projects Manager.
• Review and approve invoices to ensure cost accuracy and budget compliance.
• Maintain accurate financial reporting and audit documentation.
• Plan and deliver ad-hoc facilities projects in line with business requirements.
• Manage scope, cost, quality, timelines and contractor performance.
• Ensure compliance with safety, governance and procurement standards.
• Coordinate stakeholder communication and project close-out documentation
• Lead and manage the facilities team to ensure effective service delivery.
• Set performance objectives and conduct regular performance reviews (set IPA’s, Mid year and Year End reviews, manage poor performance).
• Identify training and development needs.
• Ensure compliance with company policies and safety standards.
• Promote teamwork, accountability and continuous improvement.
• Health and Safety Audit Knowledge
• Facilities Management Protocols and Procedures
• Knowledge of OHSACT
• Project planning, delivery management
• Budgeting and Financial Management
• Asset Management
• Candidate must be willing to work overtime.
• South African Facilities Manager Association (SAFMA)
• Ensure a functional, safe and compliant facilities infrastructure:
• Key Areas of Impact:
• Asset Management:
• Ensure compliance to Health and Safety in line with OHSA:
• Ensure a safe, neat and hygienic working environment for staff:
• Ensure Accurate Reporting and Financial Control (budgets and actuals):
• Delivery of ad-hoc projects:
• Effective team management:
• Knowledge and Skills:
• Professional Affiliations:
• Ensure compliance with all relevant legislation, standards, and internal governance