Administration Officer II

Unitrans is hiring for the Administration Officer II role in Milnerton, Western Cape. The role closes on 7 May 2026. Applicants should review the requirements and apply through the official vacancy page.

Minimum Requirements

• Required qualification: Grade 12 / Matric / NQF level 4, Advanced Certificate / NQF level 5
• Years of Requirements Required qualification: Grade 12 / Matric / NQF level 4, Advanced Certificate / NQF level 5
• Years of Experience in a similar role: Up to 3 years
• Verify Time and Attendance through cross-referencing various reports
• Ensure POD’s are done daily
• Collection of POD’s trip sheets
• Ensure that trip numbers are on the POD’s and monitor that all POD’s are there
• Load POD’s on electronic system and keep the necessary copies/proof.
• Liaise with client on completed POD’s
• Record all the info on the POD’s on a schedule /register
• Filing done daily in order number sequence
• Copying
• Filing
• Scanning
• Saving on Sharepoint
• Reception/Telephones
• Data capturing
• Minute taking
• Ensure files are updated and maintained
• Check that trip sheets are signed daily
• Ensure good customer relations in daily interaction
• Compile daily hours worked
• Compile weekly input for wages processing
• Monitor and administer staff leave
• Update and maintain records
• Assist staff with queries
• Education Level Higher Certificate Duties & Responsibilities Verify Time and Attendance through cross-referencing various reports
• in a similar role: Up to 3 years
• Higher Certificate
• Level Higher Certificate Duties & Responsibilities Verify Time and Attendance through cross-referencing various reports

Responsibilities

• Verify Time and Attendance through cross-referencing various reports
• Ensure POD’s are done daily
• Collection of POD’s trip sheets
• Ensure that trip numbers are on the POD’s and monitor that all POD’s are there
• Load POD’s on electronic system and keep the necessary copies/proof.
• Liaise with client on completed POD’s
• Record all the info on the POD’s on a schedule /register
• Filing done daily in order number sequence
• Copying
• Filing
• Scanning
• Saving on Sharepoint
• Reception/Telephones
• Data capturing
• Minute taking
• Ensure files are updated and maintained
• Check that trip sheets are signed daily
• Ensure good customer relations in daily interaction
• Compile daily hours worked
• Compile weekly input for wages processing
• Monitor and administer staff leave
• Update and maintain records
• Assist staff with queries