Personal Assistant: Transport Regulations

The Western Cape Mobility Department has an employment opportunity for a suitably qualified and competent individual to render a secretarial support service to the Chief Director: Transport Regulation.

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or a relevant higher tertiary qualification; a minimum of 3-years of experience in rendering a support service to management/senior management.
• Knowledge of the following: Relevant legislation/policies/prescripts and procedures. Office Administration, Database Management, Information and Records Management, Procurement processes, Basic financial administration; Understand the functioning, systems and processes of government. General information support systems such as BAS and MYTRACK.
• Skills in the following: Language; computer literacy, sound organizational skills, and good people. Written Communication; Client Liaison and Networking; Report Writing; Research; Problem Solving; Good telephone etiquette; High level of reliability; Ability to communicate well with people at different levels and from different backgrounds; Ability to act with tact and discretion; Ability to do research and analyse documents and situations; Good grooming and presentation; self-management and motivation.
• R 338 106 - R 398 277 per annum (Salary level 7)
• Note on remuneration: In addition, service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc.) are funded or co-funded in terms of the applicable prescripts or collective agreements.
• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.
• By Recommendation None.
• Provides a secretarial/receptionist support service to the Chief Director; Renders administrative support services. Provides support to Chief Director regarding meetings; Supports the Chief Director with the administration of the Chief Director’s budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensures that the application thereof is understood properly.
• None.
• Competencies Knowledge of the following: Relevant legislation/policies/prescripts and procedures. Office Administration, Database Management, Information and Records Management, Procurement processes, Basic financial administration; Understand the functioning, systems and processes of government. General information support systems such as BAS and MYTRACK.
• Remuneration R 338 106 - R 398 277 per annum (Salary level 7)
• Notes Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.
• Key Performance Areas Provides a secretarial/receptionist support service to the Chief Director; Renders administrative support services. Provides support to Chief Director regarding meetings; Supports the Chief Director with the administration of the Chief Director’s budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensures that the application thereof is understood properly.

Responsibilities

• Provides a secretarial/receptionist support service to the Chief Director; Renders administrative support services. Provides support to Chief Director regarding meetings; Supports the Chief Director with the administration of the Chief Director’s budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensures that the application thereof is understood properly.