Administration Clerk: Cleaning and Food Aid Support Services

The Department of Infrastructure, Western Cape Government has an opportunity for a dynamic individual to render administrative and financial support.

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification); A valid (code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also Competencies Knowledge of the following : Record management; Relevant systems; PCS, E-Works, BAS (Basic Accounting System) and My Content; Contract management; Procurement procedures; Applicable legislations. Skills in the following : Proven computer literacy (MS Excel, Word, Outlook & Powerpoint); Written and verbal communication; Record keeping; Ability to work under pressure; Ability to work independently and in a team.
• R 228 321 - R 268 950 per annum (Salary level 5)
• Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.
• By Recommendation None.
• Assist with project and contract management of cleaning services contracts; Compiling and processing of claims and payments; Assist with the copying, filing, and scanning of documentation within the component; Draft and type submissions, default letters, arrange meetings, agenda's, taking of minutes and general correspondence; Manage and prepare spreadsheets for statistics to produce reports on projects; Liaising with service providers, Storeroom control, distribution and tracking of documents; Coordination of training and liaison with service providers; Data capturing; Arrange dates for site visits and conduct inspection; Maintenance of filing system opening of files and daily filing.
• Knowledge of the following : Record management; Relevant systems; PCS, E-Works, BAS (Basic Accounting System) and My Content; Contract management; Procurement procedures; Applicable legislations. Skills in the following : Proven computer literacy (MS Excel, Word, Outlook & Powerpoint); Written and verbal communication; Record keeping; Ability to work under pressure; Ability to work independently and in a team.
• None.
• Remuneration R 228 321 - R 268 950 per annum (Salary level 5)
• Notes Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.
• Key Performance Areas Assist with project and contract management of cleaning services contracts; Compiling and processing of claims and payments; Assist with the copying, filing, and scanning of documentation within the component; Draft and type submissions, default letters, arrange meetings, agenda's, taking of minutes and general correspondence; Manage and prepare spreadsheets for statistics to produce reports on projects; Liaising with service providers, Storeroom control, distribution and tracking of documents; Coordination of training and liaison with service providers; Data capturing; Arrange dates for site visits and conduct inspection; Maintenance of filing system opening of files and daily filing.

Responsibilities

• Assist with project and contract management of cleaning services contracts; Compiling and processing of claims and payments; Assist with the copying, filing, and scanning of documentation within the component; Draft and type submissions, default letters, arrange meetings, agenda's, taking of minutes and general correspondence; Manage and prepare spreadsheets for statistics to produce reports on projects; Liaising with service providers, Storeroom control, distribution and tracking of documents; Coordination of training and liaison with service providers; Data capturing; Arrange dates for site visits and conduct inspection; Maintenance of filing system opening of files and daily filing.