Office Manager, Office of the Chief Director: Sport and Recreation

The Department of Cultural Affairs and Sport, Western Cape Government, has an opportunity for a suitably qualified and competent individual to render an office manager service to the Chief Director (CD).

Minimum Requirements

• An appropriate 3-year tertiary qualification (National Diploma/B-Degree or higher); a minimum of 5 years relevant experience.
• Knowledge of the following: Regulatory frameworks, policies and best practices that have a bearing on the line functions; Information systems that aid in the management of knowledge and information pertaining to the line function; Knowledge and understanding of project management. Operational management, procurement, and tendering Recommendation None Key Performance Areas Manage engagements: Develop and maintain systems in the office of the chief director that will contribute towards improving efficiency in the office. Oversee and provide effective guidance and advice on the flow of information and documents to and from the office of the chief director. Ensure the safekeeping of all documentation in the Chief Directorate’s Office; Verify responses drafted on matters received from internal and external stakeholders; Prepare documentation with regard to matters of a complex transverse nature within the Chief Directorate’s office and advise/sensitize the Chief Director. Coordinate and report on matters of a transverse nature to the chief director. Ensure a coordinated secretarial/administrative support service within the Chief Directorate. Follow up on matters to be submitted (for example, by provincial departments, municipalities, components, ); Prepare a presentation and briefing for the chief director. Assist with the rolling out of projects by departmental units in terms of follow-up, feedback, and early warning.
• Manage engagements: Develop and maintain systems in the office of the chief director that will contribute towards improving efficiency in the office. Oversee and provide effective guidance and advice on the flow of information and documents to and from the office of the chief director. Ensure the safekeeping of all documentation in the Chief Directorate’s Office; Verify responses drafted on matters received from internal and external stakeholders; Prepare documentation with regard to matters of a complex transverse nature within the Chief Directorate’s office and advise/sensitize the Chief Director. Coordinate and report on matters of a transverse nature to the chief director. Ensure a coordinated secretarial/administrative support service within the Chief Directorate. Follow up on matters to be submitted (for example, by provincial departments, municipalities, components, ); Prepare a presentation and briefing for the chief director. Assist with the rolling out of projects by departmental units in terms of follow-up, feedback, and early warning.
• Competencies Knowledge of the following: Regulatory frameworks, policies and best practices that have a bearing on the line functions; Information systems that aid in the management of knowledge and information pertaining to the line function; Knowledge and understanding of project management. Operational management, procurement, and tendering Recommendation None Key Performance Areas Manage engagements: Develop and maintain systems in the office of the chief director that will contribute towards improving efficiency in the office. Oversee and provide effective guidance and advice on the flow of information and documents to and from the office of the chief director. Ensure the safekeeping of all documentation in the Chief Directorate’s Office; Verify responses drafted on matters received from internal and external stakeholders; Prepare documentation with regard to matters of a complex transverse nature within the Chief Directorate’s office and advise/sensitize the Chief Director. Coordinate and report on matters of a transverse nature to the chief director. Ensure a coordinated secretarial/administrative support service within the Chief Directorate. Follow up on matters to be submitted (for example, by provincial departments, municipalities, components, ); Prepare a presentation and briefing for the chief director. Assist with the rolling out of projects by departmental units in terms of follow-up, feedback, and early warning.
• Knowledge of the following: Regulatory frameworks, policies and best practices that have a bearing on the line functions; Information systems that aid in the management of knowledge and information pertaining to the line function; Knowledge and understanding of project management. Operational management, procurement, and tendering Recommendation None
• None Key Performance Areas Manage engagements: Develop and maintain systems in the office of the chief director that will contribute towards improving efficiency in the office. Oversee and provide effective guidance and advice on the flow of information and documents to and from the office of the chief director. Ensure the safekeeping of all documentation in the Chief Directorate’s Office; Verify responses drafted on matters received from internal and external stakeholders; Prepare documentation with regard to matters of a complex transverse nature within the Chief Directorate’s office and advise/sensitize the Chief Director. Coordinate and report on matters of a transverse nature to the chief director. Ensure a coordinated secretarial/administrative support service within the Chief Directorate. Follow up on matters to be submitted (for example, by provincial departments, municipalities, components, ); Prepare a presentation and briefing for the chief director. Assist with the rolling out of projects by departmental units in terms of follow-up, feedback, and early warning.

Responsibilities

• Manage engagements: Develop and maintain systems in the office of the chief director that will contribute towards improving efficiency in the office. Oversee and provide effective guidance and advice on the flow of information and documents to and from the office of the chief director. Ensure the safekeeping of all documentation in the Chief Directorate’s Office; Verify responses drafted on matters received from internal and external stakeholders; Prepare documentation with regard to matters of a complex transverse nature within the Chief Directorate’s office and advise/sensitize the Chief Director. Coordinate and report on matters of a transverse nature to the chief director. Ensure a coordinated secretarial/administrative support service within the Chief Directorate. Follow up on matters to be submitted (for example, by provincial departments, municipalities, components, ); Prepare a presentation and briefing for the chief director. Assist with the rolling out of projects by departmental units in terms of follow-up, feedback, and early warning.