Personal Assistant: Strategic Management and Operational Support

Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial support service to a senior manager(s).

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering a support service to management/ senior management.
• Knowledge of the following: General Support; Financial Support; Record keeping; Relevant policies and procedures. Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint); Communication skills (written and verbal); Good interpersonal anddecision-making skills; Planning and Organising; Ability to work independently and as part of a team.
• R 338 106 – R 398 277 per annum (Salary level 7)
• Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.
• By Recommendation None.
• Provide a secretarial/ receptionist support service to the manager; Render administrative support services; Provide support to the manager regarding meetings; Support the manager with the administration of the manager’s budget; Studies the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application therof is understood properly.
• None.
• Competencies Knowledge of the following: General Support; Financial Support; Record keeping; Relevant policies and procedures. Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint); Communication skills (written and verbal); Good interpersonal anddecision-making skills; Planning and Organising; Ability to work independently and as part of a team.
• Remuneration R 338 106 – R 398 277 per annum (Salary level 7)
• Notes Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.
• Key Performance Areas Provide a secretarial/ receptionist support service to the manager; Render administrative support services; Provide support to the manager regarding meetings; Support the manager with the administration of the manager’s budget; Studies the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application therof is understood properly.

Responsibilities

• Provide a secretarial/ receptionist support service to the manager; Render administrative support services; Provide support to the manager regarding meetings; Support the manager with the administration of the manager’s budget; Studies the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application therof is understood properly.