Project Manager: Education Cultural Affairs & Sport

The Department of the Premier, Western Cape Government has an opportunity for a competent and qualified individual to manage the successful planning, execution, monitoring of projects within the Information and Technology (IT) environment in accordance with approved project methodologies within the Western Cape Government (WCG).

Minimum Requirements

• An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification) in Project Management or Information Technology; a minimum of 3 years of Project Management experience in IT Development projects; and a valid (Code B or higher) driving license. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also Competencies Knowledge of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Project management methodologies and processes; Procurement and tendering processes; Financial budget and cash flow processes; Public service systems of governance and administration, procedures and processes; National, provincial and local political, economic and social affairs impacting on the Western Cape government; Constitutional, legal and institutional arrangements governing the South African public sector; Public finance, human resources, and discourse management processes; the Public Finance Management Act; national and provincial treasury regulations; and other financial policies, prescripts, directives, and collective agreements. Functioning and policies of the Western Cape Government; labor relations legislation and regulations; Performance management in general; project management best practices, theory, and methodology (PMBOK, Prince 2, Agile); and training and learning methodologies.
• Skills needed: Numeracy, literacy, computer literacy, written and verbal communication, project management, financial management and audit strategic planning, risk management and monitoring and evaluation, procurement and supply chain processes, budgeting, reporting, and stakeholder engagement, and facilitation and problem-solving.
• R 487 197-R 573 897 per annum (Salary level 9)
• Note on remuneration: In addition, service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc.) are funded or co-funded in terms of the applicable prescripts or collective agreements.
• Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.
• By Recommendation None.
• Facilitate project planning and allocation: Coordinate the conducting of needs analyses and feasibility assessments to inform project scoping, allocation, and adoption and develop comprehensive project plans and documents. Manage and coordinate project execution: Manage day-to-day project implementation in line with approved plans, contracts, and methodologies. Coordinate multidisciplinary project teams and stakeholders. Establish clear roles and responsibilities (define roles for each team member and stakeholder based on expertise and project needs); Facilitate communication and collaboration through, e.g., regular coordination meetings, collaboration platforms, and dashboards, and facilitate issue resolution and manage change requests effectively. Monitor, evaluate, and report on projects: Monitor and track timelines, milestones, quality, and budgets, and initiate corrective actions as needed using tools, documents, and dashboards. Report progress to stakeholders through structured reports, presentations, online reporting platforms, and review sessions. Evaluate project outcomes against predefined indicators; Conduct impact assessments or coordinate the conducting of impact assessments by relevant stakeholders (e.g., academia or PTE) and support knowledge sharing across departments. Oversee financial management for specific projects: Provide inputs to the directorates, link the budget to projects, and monitor expenditure, where applicable. Organize the appropriate scheduling of project-related financial transactions in the component (as applicable) so that the necessary procedures can be implemented as required. Oversee project-related provisioning and procurement (where applicable) and asset management and perform contract management for outsourced projects.
• Knowledge of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Project management methodologies and processes; Procurement and tendering processes; Financial budget and cash flow processes; Public service systems of governance and administration, procedures and processes; National, provincial and local political, economic and social affairs impacting on the Western Cape government; Constitutional, legal and institutional arrangements governing the South African public sector; Public finance, human resources, and discourse management processes; the Public Finance Management Act; national and provincial treasury regulations; and other financial policies, prescripts, directives, and collective agreements. Functioning and policies of the Western Cape Government; labor relations legislation and regulations; Performance management in general; project management best practices, theory, and methodology (PMBOK, Prince 2, Agile); and training and learning methodologies.
• None.
• Remuneration R 487 197-R 573 897 per annum (Salary level 9)
• Notes Shortlisted candidates will be required to submit documentation for verification purposes and criminal record vetting. These candidates will be required to do a practical and attend interviews on a date and time determined by the department and may also be required to undergo competency assessments/proficiency tests. The selection process will be guided by the EE targets of the employing department.
• Key Performance Areas Facilitate project planning and allocation: Coordinate the conducting of needs analyses and feasibility assessments to inform project scoping, allocation, and adoption and develop comprehensive project plans and documents. Manage and coordinate project execution: Manage day-to-day project implementation in line with approved plans, contracts, and methodologies. Coordinate multidisciplinary project teams and stakeholders. Establish clear roles and responsibilities (define roles for each team member and stakeholder based on expertise and project needs); Facilitate communication and collaboration through, e.g., regular coordination meetings, collaboration platforms, and dashboards, and facilitate issue resolution and manage change requests effectively. Monitor, evaluate, and report on projects: Monitor and track timelines, milestones, quality, and budgets, and initiate corrective actions as needed using tools, documents, and dashboards. Report progress to stakeholders through structured reports, presentations, online reporting platforms, and review sessions. Evaluate project outcomes against predefined indicators; Conduct impact assessments or coordinate the conducting of impact assessments by relevant stakeholders (e.g., academia or PTE) and support knowledge sharing across departments. Oversee financial management for specific projects: Provide inputs to the directorates, link the budget to projects, and monitor expenditure, where applicable. Organize the appropriate scheduling of project-related financial transactions in the component (as applicable) so that the necessary procedures can be implemented as required. Oversee project-related provisioning and procurement (where applicable) and asset management and perform contract management for outsourced projects.

Responsibilities

• Facilitate project planning and allocation: Coordinate the conducting of needs analyses and feasibility assessments to inform project scoping, allocation, and adoption and develop comprehensive project plans and documents. Manage and coordinate project execution: Manage day-to-day project implementation in line with approved plans, contracts, and methodologies. Coordinate multidisciplinary project teams and stakeholders. Establish clear roles and responsibilities (define roles for each team member and stakeholder based on expertise and project needs); Facilitate communication and collaboration through, e.g., regular coordination meetings, collaboration platforms, and dashboards, and facilitate issue resolution and manage change requests effectively. Monitor, evaluate, and report on projects: Monitor and track timelines, milestones, quality, and budgets, and initiate corrective actions as needed using tools, documents, and dashboards. Report progress to stakeholders through structured reports, presentations, online reporting platforms, and review sessions. Evaluate project outcomes against predefined indicators; Conduct impact assessments or coordinate the conducting of impact assessments by relevant stakeholders (e.g., academia or PTE) and support knowledge sharing across departments. Oversee financial management for specific projects: Provide inputs to the directorates, link the budget to projects, and monitor expenditure, where applicable. Organize the appropriate scheduling of project-related financial transactions in the component (as applicable) so that the necessary procedures can be implemented as required. Oversee project-related provisioning and procurement (where applicable) and asset management and perform contract management for outsourced projects.